Roland Group Compliance Guidelines
In order to realize the corporate slogans of the Roland Group (“Inspire the Enjoyment of Creativity,” “Be the BEST rather than the BIGGEST,” and “The Roland Family-Cooperative Enthusiasm”), it is important that each board member and employee complies with the applicable laws and regulations, respects social norms, and strives to engage in corporate activities based on sound judgment. The Roland Group has worked to fulfill its compliance obligations to date by upgrading company regulations and manuals and ensuring that they are fully adopted by all elements within the Group and hereby enacts these Guidelines as an important part of our overall efforts in this regard. We ask that board members and employees endeavor to build positive relationships with stakeholders and further increase our corporate value by complying with the contents of these Guidelines.
Basic principles respecting compliance:
Board members and employees shall endeavor to engage in corporate activities while always bearing in mind the following seven points comprising our basic compliance principles:
- Thoroughly comply with laws and regulations, respect social norms, and always engage in corporate activities based on sound judgment.
- The best products in terms of performance and quality shall be provided.
- Fair and equitable competition shall be promoted when engaging in corporate transactions, and healthy relations with clients will be forged.
- Management, financial, and other types of corporate information will be accurately disclosed on a timely basis.
- A sound working environment will be maintained, the human rights of each individual will be respected, and no actions that give rise to discrimination will be undertaken whatsoever.
- Corporate assets will be appropriately used, managed, and kept and will not be used for non-business purposes.
- Environmentalist activities and cultural and artistic activities shall be promoted as a means of contributing to society.
Specific codes of conduct for which efforts should be exerted on a daily basis in order to comply with these basic principles are as outlined below:
Basic principle I
Comply with laws and regulations, respect social norms, and always engage in corporate activities based on sound judgment.
Code of conduct
- In addition to complying with relevant laws and regulations, as well as company regulations, board members and employees shall adopt substantial societal norms and cultivate reliable human qualities.
- Board members and employees shall comply with industry-related laws and properly carry out procedures for obtaining approvals and licenses, submitting notifications, and undertaking other administrative tasks.
- Necessary steps shall be taken pursuant to relevant laws and regulations with respect to cargo and technology export transactions and service rendering transactions.
- Board members and employees shall resolutely and absolutely refrain from maintaining relations or engaging in any transactions with antisocial forces. In addition, no attempts shall be made to resolve inappropriate requests received from antisocial forces by providing money or other inducements.
- Board members and employees shall comply with Roland Group regulations governing the prohibition against insider trading and shall not unlawfully or improperly buy or sell shares or corporate bonds.
Basic principle II
The best products in terms of performance and quality shall be provided.
Code of conduct
- Board members and employees shall be sufficiently familiar with laws and safety standards respecting product safety and shall comply therewith as well as aim to secure a higher level of safety.
- In the event that information respecting product safety is obtained, factual matters shall be promptly verified and any outstanding issues, where they are determined to exist, shall be reported to the relevant sections and handled appropriately.
Basic principle III
Fair and equitable competition shall be promoted when engaging in corporate transactions, and healthy relations with clients will be forged.
Code of conduct
- Board members and employees shall refrain from establishing cartels, undertaking illegal price fixing, maintaining resale prices, abusing a dominant bargaining position, and otherwise acting in a manner that would constitute a violation of the Antimonopoly Law and shall engage in fair competition with other companies.
- In engaging in advertising activities, board members and employees shall refrain from using any expressions that would slander or disparage another company or words giving rise to discrimination in any document or information source to be released.
- When outsourcing operations to a client, board members and employees shall be sufficiently familiar with the Subcontract Law and shall take care not to make late payments or otherwise act improperly in the course of concluding agreements and engaging in transactions.
- When selecting a supplier from among multiple sources, a board member or employee shall determine the most suitable supplier upon equitably comparing and evaluating the applicable terms and conditions corresponding to each prospective source. Influence designed to accord advantageous treatment to a specific supplier shall not be wielded.
- Irrespective of the underlying reason, no improper means shall be used to obtain or use the corporate secrets of another company.
- A board member or employee must entertain or be entertained or present gifts or receive gifts in a manner that comes within the scope of general social norms.
- Board members and employees shall appropriately gather, manage, and use personal information and endeavor to safeguard the rights and privacy of individuals.
Basic principle IV
Management, financial, and other types of corporate information will be accurately disclosed on a timely basis.
Code of conduct
- The composition of our finances as well as the state of our business activities and other types of management information shall be accurately disclosed on a timely basis. At the same time, the management philosophy and policies of the Company shall be clearly conveyed and any opinion or criticism issued with respect thereto shall be addressed sincerely.
Basic principle V
A sound working environment will be maintained, the human rights of each individual will be respected, and no actions that give rise to discrimination will be undertaken whatsoever.
Code of conduct
- Board members and employees shall comply with the Labor Relations Law, rigorously enforce rules concerning working days and working hours, and strive to maintain a sound working environment conducive to the performance of work through active communications.
- Administrators shall take notice of the mental and physical health of subordinates and endeavor to maintain and promote positive health.
- Employment management shall not be undertaken in a manner that entails any discriminatory practices whatsoever.
- No language, behavior, or actions that would cause offence to the other party shall be employed whatsoever and thorough efforts shall be made to prevent others from employing similar language, behavior, or actions.
Basic principle VI
Corporate assets will be appropriately used, managed, and kept and will not be used for non-business purposes.
Code of conduct
- Entries shall be made accurately to accounting books and vouchers pursuant to relevant laws and regulations and applicable company regulations. Board members and employees shall refrain from making false or fictitious entries and creating off-balance-sheet assets.
- Board members and employees shall refrain from working for competitors or clients for the pursuit of their own self-interest and otherwise engaging in activities that give rise to a conflict of interest with the Company.
- The confidentiality of corporate secrets shall be maintained, and such secrets shall not be disclosed or leaked to outside parties without the consent of the Company. When disclosing such secrets to an outside party upon obtaining the consent of the Company, measures shall be taken to prevent such secrets from being leaked.
- Corporate secrets shall not be used for any non-business purpose whatsoever. In addition, board members and employees may not use corporate secrets or confidential information obtained from outside parties for any purpose whatsoever upon resigning from the Company.
- The information system employed by the Company shall be used only for business and may not be used for personal purposes.
- The intellectual property rights of the Company constitute important corporate assets, such that board members and employees shall endeavor to appropriately use and maintain rights to inventions devised through, among others, the production process and development activities by promptly filing patent applications and carrying out other such required actions.
- Board members and employees shall refrain from engaging in actions that may infringe the intellectual property rights of other parties. The intellectual property rights of clients shall be used upon concluding appropriate agreements and may not be used unlawfully or improperly.
Basic principle VII
Environmentalist activities and cultural and artistic activities shall be promoted as a means of contributing to society.
Code of conduct
- Board members and employees shall be sufficiently aware of the importance of the environment and shall be in compliance with pacts, laws, and regulations respecting the environment when engaging in corporate activities for which environmental considerations have been taken into account.
- Musical, artistic, and other cultural activities as well as social contributions to, among others, the local community shall be actively promoted.